There's a day on some itineraries that runs six in the morning to eight at night and changes people, a heritage site, a place of weight. The amateur schedule treats it like any other day and stacks a wine tour the next morning. The professional schedule builds a sandwich around it: a light day before, and a genuinely free day after, because people need time to just process. Some days end with photos; some end with silence. Plan for both.
“It's a pretty exhausting day.”
The pacing rules I run
- Before a marathon day: a gentle city tour, wrapped by mid-afternoon. Arrive at the big day rested, not depleted.
- After an emotionally heavy day: freedom, not programming. The group that scattered to journals and naps will reconvene at dinner with something to say.
- On long-haul trips, no heavy touring until around day four, start in the walkable town, acclimate, THEN move to the intense base. Jet lag is an itinerary variable, not a personal failing.
- Schedule the group photoshoot late in the trip, when everyone is relaxed, sun-kissed, and actually knows each other.
Claire's own numbers
The framework, step by step
- 1
Before a marathon day
a gentle city tour, wrapped by mid-afternoon. Arrive at the big day rested, not depleted.
- 2
After an emotionally heavy day
freedom, not programming. The group that scattered to journals and naps will reconvene at dinner with something to say.
- 3
On long-haul trips
no heavy touring until around day four, start in the walkable town, acclimate, THEN move to the intense base. Jet lag is an itinerary variable, not a
- 4
Schedule the group photoshoot late in the trip
when everyone is relaxed, sun-kissed, and actually knows each other.
Claire's own framework from this essay, in the order she teaches it.
Source: Claire B. Soares, from her own travel business and live trainings.
Pacing is the luxury
Clients never ask for rest days, and they remember them forever. Anyone can fill fourteen hours a day with activities; the craft is knowing which hours to leave empty and why. When a guest says the trip somehow never felt rushed despite everything they did, that's not luck. That's the sandwich.
Common Questions
How do you pace an emotionally heavy travel day?
Put a light day before it and a genuinely free day after it. Some experiences need processing rather than another tour on the following morning.
When should heavy touring start on a long-haul trip?
Around day four. Start somewhere walkable, let people acclimate, then move to the intense base. Jet lag is an itinerary variable, not a personal failing.
Do clients ask for rest days?
Almost never, and they remember them forever. Anyone can fill fourteen hours a day; the craft is knowing which hours to leave empty.
Written By
Claire B. Soares
Claire B. Soares is the founder of Travel AI University, a 6x Condé Nast Traveler Top Travel Specialist, and a Certified AI Consultant with a B.S. in Computer Science. A top 10% enterprise sales executive, she sold $3.4B+ in enterprise software to Google, Microsoft, IBM, Boeing, the federal government, and the DoD, then built $16M+ in luxury travel sales.
About Claire
